DOC — KEYSTONE HSE / WORKPLACE SCHEDULE REV. 01 ISSUED 15·08·26 STATUS — NEW PLAN · FOUNDING PLACES OPEN
Keystone HSERAMS · LOLER · COSHH
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§ WORKPLACE

The same jobs, every week.
Signed off once. Proved every day.

You have a yard, a workshop or a depot, and you do the same twenty jobs over and over. You do not need a fresh pack written for every one of them.

You need a task library your crew sign once, and proof it is being followed. That is what this is.

Book a free 30 minute walkthrough and we will set it up around how your place actually runs.

§ WHO IT IS FOR

If nobody asks you for a method statement, you are in the right place.

The test is simple. Do you repeat the same tasks, in a place you control, without a main contractor asking for a pack before you set foot on site? Then a task library serves you far better than a document per job.

Built in Jersey, by someone who has stood in these places. It cites Jersey law for Jersey firms and UK law for UK firms, and you pick which when you set up.

MARINE
Boatyards, marinas and marine engineers. Antifouling, hot work on hulls, tank entry, hoists and lifts.
VEHICLE
Garages, bodyshops, tyre bays and plant workshops. Vehicle lifts, welding, paint, solvents and batteries.
WORKSHOP
Joinery, fabrication, engineering and light manufacturing. Fixed machinery, dust, noise and vibration.
STORES
Warehousing, distribution and builders' merchants. Racking, forklifts, yard traffic and manual handling.
GROUNDS
Landscaping, grounds maintenance, agriculture and horticulture. Machinery, chemicals and lone working.
FACILITIES
Caretaking, maintenance teams, waste and recycling. Many small tasks, spread across many buildings.
One honest caveat. If your clients ask you for a RAMS, and commercial cleaning and landscaping firms often are asked, you want the construction version instead. It is the same system with the pack builder switched on. See those plans.
§ HOW IT WORKS

Three steps, then it runs itself.

01 — YOUR TASKS

Your jobs become a library

Every task you actually do gets a risk assessment, a safe working practice and its COSHH assessments. You describe the job in your own words, Keystone drafts the documents around the products and machinery you really use, and you approve every word before anyone sees it.

02 — SIGNED ONCE

The crew sign the task, not the job

Send a task to the people who do it. They read it and sign on their own phone. That signature is pinned to the exact version they read, so if you revise the assessment their sign-off goes stale and they are asked again. Nobody is ever signed onto a document that has since changed.

03 — EVIDENCE BACK

Proof arrives on its own

Point-of-work checks, permits, vibration exposure, accidents, toolbox talks and inspections all come off the floor as records, filed under the job, with a PDF for each one. You stop chasing paperwork and start reading a register.

§ WHAT IS IN IT

The whole system, working on your floor.

THE WHOLE CREW ON THE APP
  • Unlimited crew logins, so every worker has the safety-critical stuff on their own phone
  • Works with no signal. Records queue on the phone and upload when it comes back
  • English and European Portuguese, including the documents they sign, not just the buttons
  • Safety data sheets and equipment manuals held on the phone, readable in a dead spot
WHAT COMES BACK OFF THE FLOOR
  • Point-of-work checks before a task starts, with the hazards worded for your trade
  • Permits to work: hot works, confined space and excavation, with the app telling the crew when to stop and when the fire watch ends
  • HAVS vibration exposure scored against the HSE action values, weekly register filed automatically
  • Accidents and near misses reported from the phone, with photos and an investigation trail
  • Optional health surveillance questionnaires, answers encrypted, read only by the people you name
  • Toolbox talks with a signed attendance register, and weekly inspections with photos
THE OFFICE SIDE
  • Training certificates tracked, with reminders at 90, 30 and 0 days before expiry
  • Required training set per role, so you can see who is missing what and what it will cost to fix
  • LOLER lifting plans, Standard and Complex, for hoists, cranes and engine lifts
  • A dashboard of what is being filed, by whom, and where the accidents actually happen
  • Every record a controlled PDF with your logo on it, ready for an insurer or an inspector
NOT OFF THE SHELF

Your logo and your document control sit on every record. The forms your crew fill in, the checklists behind your permits and the health question sets are configured around your firm rather than handed down as a standard. And if you need a record laid out the way your industry expects it, or a report your own customers will actually read, we build it into your account. You are dealing with the person who writes the software, not a support queue and a roadmap.

§ PRICE
WORKPLACE
Firms that repeat the same jobs in the same place.
£199/mo
BILLED MONTHLY · CANCEL ANYTIME
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  • ✓Unlimited crew logins on the Site App · 10 office logins
  • ✓Your task library, drafted from your own words and approved by you
  • The whole crew on the app
  • ✓Tasks signed once on the phone, re-signed automatically when you revise them
  • ✓Offline on site, English and Portuguese
  • What comes back off the floor
  • ✓Point-of-work checks, worded for your trade
  • ✓Permits to work: hot works, confined space and excavation
  • ✓HAVS recorder with automatic weekly registers
  • ✓Accident and near miss reporting with a full investigation trail
  • ✓Optional health surveillance, encrypted
  • ✓Toolbox talks and weekly site inspections
  • The office side
  • ✓Training certificates and expiry reminders
  • ✓LOLER lifting plans, Standard and Complex
  • ✓Your branding, your forms, and reports shaped to what your business and your customers need
  • ✓Onboarding call and an annual refresh
  • ✓No RAMS pack builder, because you were never going to use it. That is why it costs less than Team

Founding customer rates are available to the first firms in each trade. Ask on the walkthrough.

Compare that to a consultant retainer, or to one afternoon spent rebuilding your paperwork after an incident.

§ QUESTIONS

Before you book.

We are not in construction. Is this really built for us?
Yes. Construction plans are shaped around producing a pack for each new project, because that is what a main contractor asks for at induction. If you work in a place you control, doing tasks you repeat, that shape is wrong for you and you end up writing documents nobody asked for. Here the library is the product.
What if one of our clients does ask for a RAMS?
Then you want the construction version, and you can move onto it whenever you like. It is the same system with the pack builder switched on, so nothing you have built is wasted. We would rather tell you that now than take your money for the wrong thing.
Who writes the risk assessments?
Your words shape them. You describe how you actually do the job, in plain language, and Keystone drafts the risk assessment and safe working practice around that description: the real products you use, the machinery you run and the place you run it in. Then you check it, change anything you want, and approve it. Nothing reaches your crew until you have, because the document going out under your name has to be one you are happy to stand behind. During onboarding we set up your templates, show you how the whole thing works and go through the first couple with you so you can see the shape of it. If you would rather we wrote the whole library out for you, that is a separate piece of work and we will quote for it.
What does the crew actually have to do?
Open the app, read the task once and sign it. After that, a point-of-work check before a job, and a permit if the work needs one. Most of it takes under a minute, and it works with no signal, so a dead spot in a shed or a tank is not an excuse for nothing being recorded.
Half our crew speak Portuguese.
The Site App runs in English or European Portuguese, and so do the documents they are asked to sign, not only the buttons around them. The English version stays the controlled document and the office register stays in English.
How many people does £199 cover?
Unlimited crew logins on the Site App, so every worker is covered, and 10 office logins for the people running it. If you need more than 10 in the office, tell us on the call.
Is this Jersey only?
No. Keystone is built in Jersey and cites Jersey law for Jersey firms, and it cites UK law for UK firms. You pick your jurisdiction when you set up and the documents follow it.

Your jobs do not change every week.
Your paperwork should not either.

30 MINUTE WALKTHROUGH · NO CARD DETAILS · NO OBLIGATION

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